Healthcare Facility Management
Health

Whether you’re a private physician who is starting operations in a small clinic, or an experienced professional managing a hospital, managing a healthcare practice is no small feat. Having a particular health record system whose handling is subjected to your colleagues and/or assisting personnel can be really challenging. Especially because you are obliged to keep it all organized, confidential, and coherent.

Integrating or migrating your manual systems to new technologies improves the managerial aspects of medical practices. However, many of the options available in the market are usually expensive, and demand additional training. This Healthcare Facility Management template you can have a unified and practical location that allows you to cover the managerial aspects of your healthcare practice.

Working in health implies having control of aspects that go beyond medical practice. Managing health has special demands and features aimed to gather, access, protect and control the sensitive data that constitutes all patient files. Systems like this Healthcare Facility Management template are based on the aim of the proper handling of relational information related to the health state of individuals and stakeholders in healthcare organizations.

In this order of ideas, such relational information should be easily created, shared, managed and consulted by authorized health professionals within a specific healthcare organization while protecting their confidentiality.  With healthcare information typically fragmented across multiple specialties and bits of data, this Healthcare Facility Management template takes the hassle out of managing everything from one coherent location.

Here are the template’s features and highlights, by table:

Patients

This is an anchor point of healthcare management. As health care begins in patients, the medical history of individuals needs to be linked to their unique data.

Fields

  • Name. The patient’s full name.
  • Photo. A photograph of the patient for record keeping and security purposes.
  • Date of Birth. The patient’s cake day.
  • Address. The patient’s current address.
  • Email. The patient’s email address. It’s often used to send medical outcomes, lab results, appointment reminders, bills, and more.
  • Phone. The phone number where the patient can best be reached.
  • SSN. The Social Security Number or Tax Identification Number for the patient.
  • Appt. Type. The type of appointment9s) that the patient has been scheduled for.
  • Specialty. The medical field that the patient needs/wants to attend.
  • Doctor. Name of the doctor’s specialties scheduled for the patient.
  • Nurse. Name of the nurse accompanying the doctors and related specialties, if applicable.
  • Symptoms: Organs and Systems. A single select field for categorizing the patient’s symptoms and reason(s) for visiting.
  • Last visit. Date and time that the patient last visited the healthcare facility.
  • Medications. This is a linked field to the Medications table. It consists of treatments, medicines and dosage prescribed by the medical practitioner.
  • Vaccinations. This is a linked field to the Vaccines table. It contains a running tally of vaccinations that the patient has received.
  • Allergies/Reactions. This is a linked field to the Allergies table. It’s a list of allergies or allergic reactions that the patient currently has or has previously experienced.
  • Family medical history. A long notes to add relevant information to the patient’s family medical history.
  • Illnesses and Hospitalization. A notes field to elaborate on important information related to recent or past illnesses/hospitalizations, their evolution, and prognosis.
  • Medical Record. A field to add physical scans, as well as images and PDF forms related to the patient.
  • Lab results. A field to add lab results.
  • Insured. A checkbox field that allows you to select if the patient has insurance or not.
  • Insurance Name. A space to note the name of the insurance carrier for those patients who are insured.
  • Notes. A catch-all space to jot down notes, comments, and other knick-knacks about the patient.

Views

  • All Patients. Displays all patients, sorted in alphabetical order by patient name.
  • Uninsured. Displays all patients who are uninsured or missing insurance per the medical records, sorted in alphabetical order by patient name.
  • Allergies. Displays all patients who have allergies or allergic reactions, sorted in alphabetical order by patient name.
  • New Patient. This is an intake form for new patients. Share this form with patients, have them fill it out, and submit. Their information will automatically be added to the Patients table with their respective answers from the form.

Doctors

It’d be pretty tough to take care of patients without doctors!

Fields

  • Name. The doctor’s full name.
  • Specialty. The particular field each doctor devotes is devoted to.
  • Nurses. This is a linked field to the Nurses table. It consists of the nurse(s) that the doctor typically works with.
  • Patients. This is a linked field to the Patients table. It consists of all of the patients that the doctor tends.
  • Active. A checkbox field to determine if the doctor is currently active at a given point in time.
  • Notes. A general purpose field to capture any other important notes about the facility’s doctors.

Views

  • All Doctors. Displays all doctors, sorted in alphabetical order by the doctor’s name.
  • Inactive. Displays all doctors that are currently marked as inactive, sorted in alphabetical order by the doctor’s name.

Nurse

Nurses are a critical part of healthcare. Remember—while doctors diagnose, nurses heal!

Fields

  • Name. The nurse’s full name.
  • Shift Schedule. Usually nurses are available in particular shifts. This field allows you to note their regular shifts at the medical organization.
  • Specialty. This is a linked field to the Specialties table. Nurses can be assigned to one or more specialties, which is reflected in this field.
  • Assisting. This is a linked field to the Doctors table. It denotes the doctor that the nurse primarily (but not necessarily exclusively) assists.
  • Patients. This is a linked field to the Patients table. The same way doctors have patients, so too do nurses. This field contains a recollection of the patients each nurse has assisted.
  • Notes. Use this space to add comments, advice, and other catch-all items.

Views

  • All Nurses. Displays all nurses, sorted alphabetically by name.
  • Night Shift. Displays all nurses who work night shifts, sorted alphabetically by name.

Appointment Types

It’s impossible to book a doctor’s appointment without providing a reason. Thus, this table was born. Use it to track the types of appointments that patients are booking for a well-rounded picture of what’s happening at the hospital, as it helps the facility prepare and guide patients as necessary.

Fields

  • Purpose. The appointment type’s purpose.
  • Priority. Denotes the general priority of the appointment type. After all, emergencies are prioritized higher than other types, such as initial visits and general checkups.
  • Patients. This is a linked field to the Patients table. It contains all of the patients that have visited the facility for the respective appointment type.
  • Notes. An internal notes field about the appointment type.

Views

  • All Types. Displays all appointment types, sorted alphabetically by name.

Specialties

Health organizations are usually composed of different disciplines interacting in the same physical space. This table currently contains 10 specialties which you can always extend and customize.

Fields

  • Name. The name of the specialty/medical field.
  • Associated Doctors. This is a linked field to the Doctors table. ****It consists of the doctor(s) practicing the respective speciality.
  • Associated Nurses. This is a linked field to the Nurses table. ****The nurses who assist the doctors in the respective speciality.
  • Associated Patients. This is a linked field to the Patients table. It consists of the patient(s) who’ve attended the respective speciality.

Views

  • All Specialties. Displays all specialties, sorted in alphabetical order by name.

Allergies

This space is preloaded with 19 common allergies you can choose from to fill out the patient’s health chart. Pick those you need to add to each patient, and if you can’t find the allergy or allergic reaction you need, you can add it.

Fields

  • Name. The name of the allergy.
  • Patients With Allergy. A linked field to the Patients table with the patients reporting a particular allergy/allergic reaction.
  • Notes. Use this final space to add comments, advice and all those items you need to add to your hospital health record, but you’re not totally sure where they should be placed.

Views

  • All Allergies. Displays all allergies, sorted in alphabetical order by allergy name.

Vaccines

Vaccines help prevent, mitigate, and even eradicate deadly diseases, helping humankind live longer. There are a lot of vaccines in existence, all of which can be added to this table.

Fields

  • Name. The name of the vaccine.
  • Patient. This is a linked field to the Patients table. It contains all patients who have been vaccinated with the respective vaccine.
  • Notes. Use this final space to add comments, advice and all those items you need to add to your hospital health record, but you’re not totally sure where they should be placed.

Views

  • All Vaccines. Displays all vaccines, sorted in alphabetical order by name.

Medications

A good chunk of healthcare includes taking medications. Whether for preventive or healing purposes, medications are important to help the improvement or control of chronic conditions.

Fields

  • Name. A space to add the medications’ name prescribed by the facultative.
  • Standard Dose. The standard dosage of the respective medication. While different patients require different doses, medications typically have standard doses. Note that units are both in milligrams and milliliters.
  • Patient. A linked field to the Patients table. ****It contains the names (or names) of patients who received said medication.

Views

  • All Medications. Displays all medications, sorted alphabetically by name.