Applying for jobs can be very stressful. Merely searching for jobs is very energy draining. Trying to identify whether you have the right skillset, if the job is offering the right benefits, or if the pay is within your desired salary can really weigh down on you. Use this template to really ease the organization aspect of applying for jobs. When you receive an email responding to your resume, eliminate the panic related to not remembering which exact resume was used, which skills were highlighted, and which references were used. Have all of those components listed right along your particular application, allowing you to breathe and gather your thoughts prior to responding to the email. Each position title typically requires its own resume as well. Altering your generic resume to be highlight the skillset of a specific role can greatly increase your chances of getting a callback for that specific position. This template allows you to do just that, keep track of each individual cover letter, resume, and references, used for each application. Often, we apply for multiple jobs at once and it can be hard to keep track of which positions we are really optimistic about or which seem mediocre. Eliminate the struggle to remember which job offered which benefits and salary, and shift your focus to interview prep. Focus on the content of each, and let this template handle the organization of the job hunt. Here are a few template features and highlights, by table:

Applications

Aside from tracking where you are in the application process for each position, this table helps you organize the different factors that help you make a decision for which position you feel would be the best fit. It incorporates salary, benefits, and your overall feeling about the position if you were to be accepted.

Fields

• App Code. The unique code associated with each application for reference.
• Position. A drop down single select field with the title of the position the application is for.
• Company. This field links to the Companies table, indicating which company the position pertains to.
• Status. Where are you in the application status? Select an option from the drop down menu to indicate whether the status is expired, rejected, waiting to hear back, or interview scheduled, or offer made.
• Date Applied. The date the application was submitted in month/day/year format.
• Resume Used. This field links to the Resumes table, allowing you to select the particular resume used to apply for the specific position at the company.
• Cover Letter Used. This field links to the Cover Letters table, allowing you to select the specific cover letter attached to the particular application for the position at the company.
• References Given. This table links to the References table, allowing you to select each reference that was used for the specific application.
• Benefits. Multiple options can be selected, indicating some of the perks of each position. The more the merrier (as long as they’re actually offered for the role.)
• Salary. The salary that is listed for the particular position at the company. The values are in thousands.
• Link to Apply. The link to the original job posting regardless of whether it was on a Job site or on the company site itself.
• Contact. This field links to the Contacts table, allowing you to select the specific recruiter or company employee that has been serving as your point of contact throughout your application for the specific position.
• Excitement Level. Select a level of excitement on a scale of 1-5 from the single select drop down menu.

Views

• All Positions. Displays all applications for each position at each company. No filter is applied.
• Interview Scheduled. Displays the applications that have interviews scheduled. Keep track of which positions you need to prep for!
• Remote Positions. Displays the applications for jobs that allow work from home if this is on your priority list.
• Exciting Positions. Displays the applications with a rating of 4 or 5**.**
• Health and Dental Insurance Offered. Displays all positions that offer both health and dental insurance.
• High Paying Positions. Displays only the positions that offer a salary over $80,000.
• All Software Engineer Positions. Displays only the applications for Software Engineer positions. If you feel more comfortable with a specific job title, this filter allows you to view only the positions with the “software engineer” title across different companies.
• All Software Developer Positions. Displays only applications for Software Developer positions.
• All Site Reliability Engineer Positions. Displays only applications for Site Reliability Engineer positions.
• All DevOps Engineer Positions. Displays only applications for DevOps Engineer positions.
• By Status. Displays all applications grouped by the application status.
• By Preference. Displays all applications grouped together by excitement level. If you’re trying to remember which job/position you were really excited about, this is the view to use!
• By Position. Displays all applications grouped together by position. If you feel much more comfortable in one position over the other, this view easily displays each of the jobs for that same position.

Contacts

This table includes all of the different people you’ve been in contact with in regards to each individual position you’ve applied for. This could be a recruiter, a team lead, an HR manager, or some other position.

Fields

• Name. The name of the contact.
• Role. The contact’s role. Identify whether they are a recruiter, a HR manager or a Team Lead.
• Company. The company the contact represents. This field links to the Company table.
• Phone Number. The contact’s phone number.
• Email. The contact’s email address.
• Last Contacted. The last time you were in touch with the contact for the specific position. Is it time for you to send a follow up email?
• Follow-Up Sent. A boolean field that lets you check mark whether a follow up email was sent.
• Conversation Rating. How did you feel about the conversation you had with the point of contact?
• Additional Notes. Any additional notes you may want to include about your interaction with the point of contact.

Views

• All Contacts. Displays all the contacts and their information
• Positive Conversations. Displays only the contacts with conversations that were rated as “friendly” or “optimistic.”

Resumes

Throughout the job application process, different resumes are commonly used for each position, each one tailer to the desired skillset. The Resumes table has a list of each resume tailored to each particular job position, making it easier to identify which changes were made on the resume submitted with the application.

Fields

• Position. A drop down menu of the different position titles.
• File. Here you can upload a file with a copy of your actual resume. No need to go digging through all of your files every time you want to find the resume.
• Ready to Submit. This is a boolean field, meaning that you can select the checkmark or leave it blank. If the resume is ready for submission, click on the small box to mark it off.
• Last Updated. This is a date field in US date format identifying the last date that the resume was altered.
• Highlights. Key skills identified for the specific job title on the resume. What is the primary focus on the resume?
• Used For. This table links to the Applications table, allowing you to view a list of each application that the particular resume was used for.

Views

• All Resumes. Displays all of the resumes without any filters or sorting.

Cover Letters

Cover Letters are often the first material recruiters or hiring managers see as part of your application. It’s important to use a different cover letter for each position you are applying for. Tailoring each cover letter can make you stand out and make you stand out more relative to the other applicants.

Fields

• Position. This field includes the position title that the cover letter is tailored towards.
• File. You can upload a copy of your cover letter in this field.
• Ready to Use. This is a boolean field, meaning that you can select the checkmark or leave it blank. If the cover letter is ready for submission, click on the small box to mark it off.
• Last Updated. This is a date field in US date format identifying the last date that the cover letter was altered.
• Things to Add. Includes any notes to modify or things to add to the cover letter.
• Used For. This field links to the Applications table, allowing you to identify which specific application the resume was used for.

Views

• All Cover Letters. Displays all cover letters without any filters or sorting.

References

Many job postings often require specific references they can reach out to. This table allows you to keep a very handy list of contacts that server as your references. If you’re applying for multiple jobs, it might be a good idea to rotate some of your references, so the same two people don’t get continuous calls asking about you!

Fields

• Name. The name of the person you are using as a reference.
• Photo. A picture of the person you are using as a reference.
• Relationship. The nature of the relationship with the specific reference. Are they just a friend, a former colleague, former manager? This is a drop down single select field which allows you to pick a relationship.
• Phone Number. The reference’s phone number.
• Email. The email of the reference.
• Contacted. Check off a mark if the person was contacted.
• Application Referenced. This field links to the Applications table to indicate which applications the contact was used as a reference for.

Views

• All References. Displays all references, sorted in alphabetical order from A to Z.
• Former Colleagues. Displays only former colleagues that are serving as references, sorted in alphabetical order from A to Z.
• Friends. Displays only friends that are serving as references, sorted in alphabetical order from A to Z.
• Former Manager. Displays only former managers that are serving as references, sorted in alphabetical order from A to Z.
• References Gallery. Displays all references sorted in alphabetical order in the form of a gallery view.
• By Relationship. Displays all references grouped together by relationship.

Companies

Often times companies begin hiring for multiple positions with the same title, but working on a different project. The companies table displays all the information for the company itself, making it easy to find the Company’s info regardless of the individual positions. Having a group that can link all important contacts and positions can help better organize the job search.

Fields

• Name. The name of the company.
• Website. The URL of the company’s primary website if you want to learn more about the company’s mission and values.
• Phone Number. The company’s headquarters phone number.
• Headquarters. The company’s headquarters address.
• Type. A field to designate whether the company is public or privately held.
• Relevant Applications. This field links to the Applications table. If you find that you’re very passionate about a specific company, this field lets you quickly see the specific positions the company is hiring for.
• Contacts. This field helps you identify the person you have been in contact with about a position at this company.

Views

• All Companies. Displays all the companies without any filters, sorted in alphabetical order from A to Z.
• Public Companies. Displays only companies publicly traded on the stock market, sorted in alphabetical order from A to Z.
• Private Companies. Displays only companies that are in the privately held, sorted in alphabetical order from A to Z.
• By Transparency. Displays all companies grouped together by whether they are private or public companies.
• Company Gallery. Displays all companies sorted in alphabetical order. This view is in the form of a gallery for those that are more visually oriented.