Single Trip Planner
Hobbies, Personal

Traveling should be a blast. Tasting new food, smelling new scents, exploring new streets. All of it is something to get excited about. The struggle comes when it is time to plan for the trip itself. There are so many different components that make up a successful trip, and it’s easy to get lost in the details.

This template breaks down the key components of every trip, allowing for views of the most top level trip overview down to the specific food eaten at a particular restaurant. Ease your mind by organizing your trip with minimal effort and stress.

Traveling is worth getting very excited about. The world is so big, and there’s so much to explore. Whether traveling for work or for pleasure, it’s strongly recommended you soak in as much of the city you’re visiting as you can. This can be a bit difficult to accomplish when you get bogged down in all the details associated with the trip. There’s food, accommodations, transportation, attractions, and the list just goes on. It’s difficult to get excited when you have so many different factors to track.

Having one centralized location to track all of the necessary information is pretty amazing. That’s exactly what this template does. The goal is to minimize the stress associated with planning a trip, allowing you to focus more on the enjoyment factor of the trip itself. The template includes a variety of tables that focus on each primary component of any trip. It helps keep track of all the in between travel if you are exploring more than one city, the events of each day, the food options, and the accommodations. Use this template to help you organize and structure all the details in one place, making it easy to identify the flow of the entire trip.

The other stressful component of many trips is money. It’s hard to  know exactly how much money you spend on the trip and how much everything costs. This template includes an entire table dedicated to just expenses. It identified which expenses fall within budget or are over budget. Additionally, there are views which include attractions that are fairly cheap to visit in case you are near the higher end of your allocated budget. Traveling doesn’t need to be a huge financial drain, and it won’t be so long as you properly organize and prepare.

Trip Overview

This table contains a top level view of the different components related to the trip. Organizing all of the major events or components within one table can help make the flow of the entire trip much smoother. This table keeps track of what is happening where for every single day of the trip.

Fields

  • Date. The date in month/day/year format.
  • Accommodation. This field links to the Lodging table, linking the name of the place you’ll be spending the night.
  • Activities. This field links to the *Attractions *****table, identifying which attractions would be visited on the given day.
  • Cuisine. This field links to the Cuisine table, indicating the restaurant or food establishment that you would eat at on that day.
  • Transportation. This field links to the Transportation table, showing the reservation number of each method of transportation to be used on that particular day.
  • Expenses. This field links to the Expenses table, displaying the expense reference ID associated with money spent that day.
  • Notes. This field allows for additional notes about the day. Is the day spent primarily walking around? Is it a very busy day that demands for snacks? Include it all in this field.

Views

  • All days. Displays all dates and the details of each day’s events.

Transportation

With so much of the world to explore, it’s much more rare to buy a roundtrip ticket, spending a vacation in only one city. This table includes all information pertinent to every method of transportation that requires a reservation such as a train, flight, rental car, etc.

Fields

  • Reservation. The reservation number associated with the particular trip.
  • Status. Indicates the status of the reservation. has it been booked yet, is it still pending, or do you still need to confirm the reservation?
  • Method. Describes the type of transportation to make things easier. You prepare for a flight much differently than you prepare for a train ride.
  • Leaving from. The name of the location you are leaving from.
  • Destination. The name of the destination you are traveling towards.
  • Date leaving. This field links to the Trip Overview table, allowing you to select the specific date of this trip.
  • Time leaving. The departure time in 12H format.
  • Duration. The duration of the transport in hours, can use any time measurement here.
  • Arrival time. The local time in 12H format at the destination.
  • Gate/Station. The Gate or train station associated with the trip if applicable.
  • Ticket. A copy of the ticket itself should be uploaded here.
  • Cost. The cost of the particular trip in any currency so long as it is uniform throughout the template. This template is using USD.
  • Notes. Additional notes about the particular trip such as whether you get a free check-in bag.

Views

  • All travel. Displays all smaller trips to be traveled.
  • Flights. Displays only the trips with the method as a flight.
  • Trains. Displays only the trips with the method as train.
  • Rental car. Displays only the trips with the method as rental car.
  • Long trips. Displays all trips that will take over 3 hours. Prepare with snacks!
  • Need to book. Displays all trips that have not yet been confirmed and still require action on your part.

Lodging

If you’re visiting multiple locations or you want to experience different stays, this table will come in handy. This table links all the pertinent details of the accommodation, making it easy to keep track of where you will be sleeping on which day.

Fields

  • Name. The name of the particular place you’ll be staying.
  • Type. The type of lodging. Are you sticking to a classic hotel or are you interested in the hostel experience?
  • Status. Are there any required actions on your part or is the hotel already booked? This field tracks just that.
  • Dates. This field is linked to the Trip Overview table, displaying the specific date(s) you would be at the accommodation.
  • City. The name of the city the accommodation is located. This field is linked to the Cities table.
  • Address. The address of the accommodation.
  • Phone number. The phone number of the place in case you have any questions.
  • Website. The URL of the accommodation’s website.
  • Rating. A single select field of the online rating of the accommodation on a scale of 1-5 stars, 5 being perfection.
  • Cost. The cumulative cost for the total stay at the accommodation.
  • Confirmation code. The code associated with the confirmation you received after booking this location.
  • Notes. Any additional details not included in any previous fields.

Views

  • All lodging. Displays all of the lodging options without any filters.
  • Paris. Displays all the accommodations during the Paris portion of the trip.
  • Amsterdam. Displays all the accommodations for the portion of the trip spent in Amsterdam.

Attractions

It’s easy to get super excited and begin building a long list of everything you want to do and check out on your vacation. This table helps organize each of the attractions as well as all the details associated with each attraction. Having the hours, cost, transportation, etc info right on hand can help you get the most out of the trip.

Fields

  • Name. The name of the specific attraction.
  • City. The city the attraction is located.
  • Link. The URL to the attraction’s website.
  • Address. The exact address of the attraction.
  • Open. The schedule of the attraction listed in 12H format.
  • Planned visit. This field links to the Trip Overview table, indicating which date you intend to visit the said attraction on.
  • Accessible by. The different methods or ways you would be able to travel to the destination. This is a multiple select, allowing you to identify more than one method.
  • Cost. The price of the experience associated with the attraction or the entrance.
  • Priority level. This is a drop down single select field that indicates how high or low the specific attraction falls on the priority list of things to see or to visit.
  • Notes. Add any additional notes related to the attraction.

Views

  • All attractions. Displays all attractions you are interested in visiting.
  • Paris. Displays all attractions located in Paris.
  • Amsterdam. Displays all attractions located in Amsterdam.
  • Versailles. Displays all attractions located in Versailles.
  • Must-sees. Displays all attractions that indicate they are top priorities that cannot be missed.
  • Optional. Displays all attractions that are listed as optional or have a low priority rating. Indicated which attractions can be visited if more time allows.
  • Budget friendly. Displays all attractions that charge $30 or less. Can be in USD or other currency.

Cuisine

Aside from attractions, another thing to get really excited about when traveling is food! This table keeps track of the different restaurants and food that are on the agenda to try.

Fields

  • Name. The name of the specific restaurant or shop.
  • Food. A general description of the food you’d be interested in having from the place.
  • Type. The type of establishment. Is it a food truck, food stand, restaurant, etc.
  • City. The location where the food is served. This field is linked to the Cities table.
  • Planned date. This field links to the Trip Overview table, indicating which dates you plan to eat at the specific place.
  • Cost. The cost of the meal in USD. Can be used with any other currency as well.

Views

  • All cuisine. Displays a list of all the food establishments that you were interested in trying.
  • Paris. Displays all the places you are interested in eating within Paris.
  • Amsterdam. Displays all the places you are interested in eating within Amsterdam.
  • Versailles. Displays all the places you are interested in eating within Versailles.
  • Restaurants. Displays all places that are restaurants as indicated by the “type” field.
  • Budget friendly. Displays all places that offer meals under $15. Can use other currency as well.

Expenses

Although traveling can be an absolute blast, it’s important to still maintain a budget and make smart financial decisions. This table helps keep track of the expenses, the allotted budget, and the cost. It can identify the different expenses that are over or within budget, making sure you don’t go back home with an empty wallet.

Fields

  • Reference. The unique reference id of the individual expense on either a balance sheet, checkbook, etc.
  • Description. A short description to identify the specific expense.
  • Category. This field links to the Category Expenses table, indicating which category the expense is related to.
  • City. The city the purchase was made in. This field links to the Cities table.
  • Budget. The allotted monetary value attributed to the specific expense.
  • Cost. The actual cost of the specific expense.
  • Over/Under budget. The amount that the expense went over the budget by. if negative, the expense was under budget by the listed amount.
  • Date incurred. This field links to the Trip Overview table, indicating which date the specific expense occurred on.

Views

  • All expenses. Displays all expenses on the trip.
  • Transportation. Displays all expenses with the category as “transportation.”
  • Lodging. Displays all expenses with the category as “accommodation.”
  • Attraction. Displays all expenses with the category as “attraction.”
  • Food. Displays all expenses with the category as “food.”
  • Over-budget. Displays all expenses that were more expensive than the estimated budget allowed. you can think of this as the pricey view.
  • Within budget. Displays the expenses that fell within or under budget.
  • Paris. Displays all expenses that occurred in Paris.
  • Amsterdam. Displays all expenses that occurred in Amsterdam.

Cities

This table tracks all the cities to be visited on the entire trip if this is a multi-city trip.

Fields.

  • Name. The name of the city.
  • Country. The name of the country the city resides in.
  • Popular attractions. This field links to the Attractions table, displaying the attractions to be visited in this city.
  • Primary transportation. The primary method of transportation most people use in the respective city.
  • Lodging. This name of various accommodations previously used in this city.
  • Expenses. The expenses that occurred within this city.
  • Cuisine. Various food places eaten at in this city.

Views

  • All cities. Displays all cities visited on the trip.

Expenses Categories

This table lists the different categories the expenses fall under.

Fields

  • Name. The name of the category.
  • Description. A brief description of the specific expense category.
  • Expenses. This field links to the Expenses tables, indicating which expenses fall into the particular category.

Views

  • All categories. Displays all expense categories.