Companies are continuously on the look for skilled workers that will stick around long term. Ensuring that employees have easy access to training, optional and required, significantly impacts the worker’s skill level and the overall employee retention. Employees like being challenged and building on their knowledge. Providing employees with the necessary training helps keep them engaged, challenged, and more content within the company. Oftentimes, companies have access to certain resources such as online partnerships or tools that can be of great use for the employees. Internal trainings can inform the employees of all the resources they have access to that the company has already purchased. Additionally, investing money in training for employees indicates the company values the employee. Keep your employees happy, knowledgable, and informed with this workshops and trainings template. Scroll through some of the template’s features, by table:

Trainings

There are endless benefits to training. They increase employee productivity and performance, keep employees informed and up to date with best practices, and they lower turnover rate. This table keeps track of all the different trainings, whether they’re recurring trainings or one-time such as conferences or conventions. This table highlights all trainings available to employees. This training table serves as a resource for managers and decision makers to reference when determining which trainings and workshops the employees have access to.

Fields

• Title. The training’s title.
• Type. The type of training.
• Frequency. This single select field lets you identify whether the training is routine or if it is a one-time training.
• Description. A brief description about the training.
• Scheduled for.This field links to the Schedule table to identify when the training has been scheduled for. If this training has been scheduled for multiple days or audiences, more than one date will be present.
• Number of trainings scheduled. This formula field counts the number of times the course has been programmed. Some courses may be routine while others may be a one time training.

Views

• All trainings. Displays all events sorted in alphabetical order.
• Most frequent. Displays events that have been scheduled more than once sorted by most frequent to less frequent.
• By type. Displays all events stacked by the type of event in the form of a kanban view.
• By frequency. Displays all events stacked by their frequency in the form of a kanban view.
• New training. Displays a form that can be used to submit a new training to the list.

Staff

This table contains all staff members and their contact details as well as their role in the company. It should be referred to when trying to reorganize any teams. Management can reference this table to identify the top trainings facilitators or the employees that are most engaged with trainings and workshops.

Fields

• Name. The staff member’s name.
• Photo. The staff member’s headshot.
• Role. The staff member’s position.
• Team. The staff member’s assigned team.
• Phone number. The staff member’s phone number.
• Email. The staff member’s email address.
• Address. The staff member’s address.
• Trainings facilitated . This field links to the Schedule table to display previous trainings the staff member has been responsible for.
• Trainings attended. The various trainings the staff member has participated in, pulled from the Schedule table.
• Attendance lists. The various lists from the Lists table that the staff member is a part of.

Views

• All staff. Displays all staff sorted in alphabetical order.
• Staff gallery. Displays all staff in the form of a gallery view sorted in alphabetical order.
• By role. Displays all staff members grouped together by their roles.
• By team. Displays all staff members grouped together by their team.
• New staff member. Displays a form that can be used to add a new staff member to the roster.

Schedule

The schedule identifies all dates when trainings are being held, who is facilitating them, and the participants. This table helps map out the trainings for the staff to take advantage of.

Fields

• Course. The title of the course on the schedule. The courses in this template include the date of the training, the original or modified name, and the initials of the instructor.
• Training. The type of training the course pertains to pulled from the Trainings table.
• Facilitated by. The staff member facilitating the specific course. This field is linked to the Staff table.
• Room name. The name of the room where the training will be held.
• Start date. The start date of the course.
• Start time. The time the course will begin at.
• Duration (hours). The expected duration of the course in hours.
• List used. This field is linked to the Lists table to identify which list was used to determine the audience.
• Participants invited. This field looks to the Lists table to identify the individual participants that make up that list.
• Participants attended. This field should display all participants that did in fact attend the training.
• Turnout percentage. This field calculates the percentage of participants that showed up for the training of those invited.

Views

• Full schedule. Displays the complete schedule in ascending order.
• High turnout. Displays all courses that have had a turnout of over 75% sorted by lowest turnout to highest.
• Upcoming. Displays courses that are scheduled for this month
• By duration. Displays all courses stacked by duration in the form of a kanban view.
• New course. Displays a form that can be used to add a new course to the schedule.

Lists

When providing a new workshop, adding each individual staff member to participate can be tedious. This table is used to group together various staff members based on different aspects. If you want to assign a single team to a team building training, select the entire list instead of having to go through the entire roster. The grouping of staff also allows for the trainings to not get too crowded as well. If there’s a training for all interns, select the interns list instead of digging through for each intern. Simplify and speed up the invitation process.

Fields

• Name. The name of the list.
• Description. A brief description of the specific list.
• Recipients. This field links to the Staff table, identifying which staff members make up the specific list.
• Number of staff. This formula field calculates the number of staff members that are in list.
• Trainings assigned. This field links to the Schedule table, displaying the specific trainings this list was used for.
• Frequency used. The number of times the list has been used for a training.

Views

• All lists. Displays all lists sorted in alphabetical order.
• Most frequently used. Displays lists that have been used the most frequently sorted by most commonly used first.
• Large lists. Displays lists that have the highest number of staff sorted by highest to lowest number of staff. This view is helpful when determining which meeting room to use for a training for an intended list.

Rooms

Different trainings are intended for different group sizes. A team building workshop might better serve a smaller group rather than a large convention or seminar. This table lists all available rooms, and their planned trainings and workshops. Use this table to avoid double booking a room, and to find which room is best fit for the upcoming training.

Fields

• Name. The name used to refer to the specific room.
• Room number. The number associated with the room.
• Photo. A photo of the room.
• Capacity. The maximum number of people the room can comfortably accommodate.
• Booked on. This field links to the Schedule table to identify which dates and which courses are to be held in the room.
• Frequency used. The amount of times the room has been reserved for a training.

Views

• All rooms. Displays all rooms sorted by lowest to highest capacity.
• High capacity. Displays rooms that can fit over 20 people sorted by lowest to highest capacity.
• Frequently used. Displays rooms that have been used the most sorted by the most to the least frequent.
• Room gallery. Displays rooms in the form of a gallery view.