In the fast-changing world of healthcare, good project management is key. It helps medical places run well, keeps patient care top-notch, and makes sure rules are followed. The right software for managing healthcare can help a lot. It can manage patient info, make work smoother, and let teams work together better.
But picking the best software from so many choices can be tough. In this blog, we’re going to look at the top healthcare project management software options to help you choose the best one for what you need.
What is project management in healthcare?
Project management in healthcare is about planning and guiding projects to improve health services or results. These projects can be things like starting new health programs, updating hospital spaces, or bringing in the latest tech. It’s all about making sure these tasks are done well, on time, and within budget. This is super important in healthcare where every detail matters a lot.
To manage healthcare projects well, people use different software tools. These tools help with the many details involved. They include big electronic health record (EHR) systems that keep track of lots of data, task management platforms that help with planning and resources, and easy-to-use no-code databases that let healthcare workers make their own apps fast, like for tracking patients, scheduling, or handling data.
No-code solutions are great for healthcare because they let people who aren’t tech experts build and change apps without needing to code. This means they don’t have to wait for IT help and can change tools quickly to meet their needs. With this, healthcare teams can spend more time caring for patients and less time dealing with tricky software development.
Features to look for in healthcare project management software
Choosing the right healthcare project management software requires a focus on several key features that ensure efficiency, security, and compliance with healthcare regulations. Here’s what to look for and why:
- Task management: The ability to create, assign, and track tasks, including scheduling, status updates, and milestones, is critical in healthcare where deadlines are often tightly linked to patient outcomes.
- Real-time collaboration: Features like file sharing, commenting, and notifications help maintain communication among healthcare teams who often work in fast-paced environments.
- Multiple view options: Different views like Kanban, Calendar, Gallery, and more, allow team members to visualize project timelines and workflows in a way that suits their working style.
- Dashboard and reporting: Visual dashboards and detailed reports help monitor project progress and analyze key performance indicators, for data-driven decision-making.
- No-code: No-code technology gives you the ability to tailor the platform to specific healthcare project management needs without coding or technical skills.
- Access control and permissions: With sensitive patient data at stake, robust access controls are necessary to ensure that only authorized users can view or edit specific data.
- Integration capabilities: Integrating with existing work apps and other healthcare systems ensures a seamless flow of information across platforms, reducing manual data entry and the potential for errors.
- Open-source, self-hosted options: Open-source software that can be self-hosted provides extra flexibility and control over data storage and security.
- HIPAA Compliance: Ensuring that the software adheres to HIPAA guidelines through features like encryption, multi-factor authentication, audit trails, and self-hosting reduces compliance risks.
- No vendor lock-in: Choose healthcare project management software that allows easy data migration so that you’re not overly dependent on a single vendor and can switch solutions if necessary without significant disruption or cost.
Best healthcare project management software
Baserow
Baserow is an open-source no-code platform that lets you create custom databases and applications without coding. Its flexibility and user-friendly design make it particularly suitable for healthcare project management, where the ability to rapidly develop tailored solutions can significantly enhance efficiency and patient care.
With Baserow, healthcare teams can create a wide range of applications, including patient management systems, electronic health records, appointment scheduling systems, patient portals and more, using drag-and-drop functionality and pre-built templates. You can tailor everything, from defining fields and data types to the application’s appearance and functionality, making it easy to deploy solutions rapidly that meet specific requirements.
Collaboration features like comments and notifications help to keep team members updated, while advanced integrations let you seamlessly connect with your other software. This interoperability is vital in healthcare, where numerous different systems and teams must work together to provide cohesive patient care.
Baserow’s open-source model allows for extensive customization, so you can scale your solutions as you grow. Opt for Baserow Cloud to get up and running instantly, or Baserow Self-Hosted for full control over where your data is stored, ensuring it complies with data protection regulations, such as GDPR, SOC 2, and HIPAA.
Key features
- User-friendly, no-code interface simplifies operations for all skill levels, reducing dependence on IT specialists.
- Open-source platform that supports self-hosting, offering complete control over your data.
- Tailor applications and databases directly to healthcare needs.
- Extensive library of over 65 templates tailored for various healthcare scenarios.
- Ensures HIPAA compliance, making it suitable for sensitive healthcare project management.
- Multiple viewing options including Grid, Form, Gallery, Kanban, Survey, and Calendar to suit different project needs.
- Enables real-time collaboration with features like row comments, color-coding, notifications, and more.
- Allocate resources and control access based on roles and permissions.
- Flexible API integration allows for smooth connection with existing healthcare systems.
- Avoids vendor lock-in, providing freedom to change software without constraints related to features or pricing.
- Scale your healthcare project management software as needed.
- Baserow offers a generous free plan with unlimited database, rows, and storage for self-hosted setups, with premium plans starting at just $5 per user/month. See Baserow’s pricing plans.
Smartsheet
Smartsheet is a spreadsheet platform offering a range of tools and features that can be used in healthcare project management. Combining elements of traditional spreadsheets with powerful work management tools, it can be used to streamline project workflows, manage sensitive patient data securely, and enhance collaboration across medical teams and departments.
Smartsheet supports various healthcare management activities with a suite of tools for project tracking, secure document sharing, and streamlined operations. A range of customizable templates can be easily adapted to the specific needs of various healthcare projects, while its range of sharing and collaboration tools help to bridge the gap between different departments.
It integrates with many of the systems you already use, including Slack, Google Sheets, and Jira, and it connects easily with other healthcare software, such as EHR systems and compliance management tools, further extending its functionality within the healthcare sector.
Start from scratch or choose from a range of pre-built templates for things like health screening, health and safety management, PPE inventory tracking, and more. Some tools including real-time commenting, a rich set of views, and features for task management are built into the platform, while others are available as premium add-ons which you need to pay extra for. Find out more about Smartsheet pricing.
Key features
- A variety of pre-built templates that can be customized to healthcare project management or any other project needs.
- Gantt charts provide visual timelines that help in planning and tracking progress for complex projects.
- Automate repetitive tasks, set reminders, and send alerts to streamline project workflows.
- Healthcare teams can collaborate in real-time, sharing updates, files, and feedback within the platform.
- Comprehensive dashboards and reporting tools for real-time monitoring and analytics of project performance.
- Includes capabilities for storing, sharing, and managing documents directly within the platform.
- Extensive integration options with popular tools like Google Workspace, Microsoft Office 365, and Slack.
- Robust security features, including permission-based access and encryption.
- Mobile app available on iOS and Android.
Trello
Trello is a versatile project management tool known for its simplicity and visual Kanban-board style. It allows users to easily manage all kinds of projects using cards and boards, making it an ideal tool for organizing and tracking various tasks and processes within the healthcare sector.
In healthcare project management, Trello can be useful for streamlining communication and collaboration between various departments like nursing, administration, and pharmacy. Its intuitive interface allows non-technical teams to easily create task cards, assign them to team members, set deadlines, and update statuses, all in real time.
Trello is also highly customizable, making it ideal for healthcare settings that require specific workflow configurations. Teams can set up boards for different projects or departments, use labels to categorize tasks by priority or type, and integrate with various other tools such as calendar apps and data management systems to enhance functionality.
Top features
- Kanban boards let you visualize workflows to track the progress of various tasks, from patient admissions to medical billing processes.
- Easily categorize tasks related to different areas of healthcare project management, such as urgent care, routine checks, or administrative tasks.
- Connect with EHRs, CRM systems, and other essential healthcare management tools to streamline operations.
- Ensure critical tasks are completed on time and keep track of detailed steps needed for complex healthcare processes.
- Attach medical files or documents directly to cards and facilitate clear communication through comments for updates or clarifications.
- Automate repetitive tasks like appointment reminders or patient follow-ups, saving time and reducing manual errors.
- Access and manage healthcare projects on the go, providing flexibility for healthcare professionals who need to update or check tasks outside of traditional office settings.
- Trello can be configured in a way that aligns with healthcare privacy standards, especially when used with appropriate security measures and add-ons.
- Free plan available. Paid plans start from $5 per user/month, billed annually.
Asana
Asana is a project management tool designed to help teams organize, track, and manage their work. It’s hailed for its clean interface and powerful features that streamline project management processes, making it ideal for complex and detailed-oriented environments like healthcare.
It allows healthcare teams to manage everything, from daily administrative tasks to long-term medical projects, with tools to help ensure that each phase of a project is performed correctly and on schedule. Real-time collaboration features like commenting and notifications keep teams on track, and reporting tools provide valuable insights into project progress and operational efficiency.
Asana integrates seamlessly with a range of work tools, including Slack, Google Sheets, and Dropbox. You can also connect it to other tools, like electronic health record systems and other critical healthcare management tools. What’s more, it complies with key healthcare regulations such as HIPAA, ensuring the necessary security measures are in place to handle sensitive health data securely.
Key features
- Tailor project areas to align with specific healthcare operations.
- Flexible project views, including lists, timelines, and boards.
- Assign, track, and manage tasks to ensure nothing falls through the cracks.
- Use pre-built or custom templates for common projects like patient intake, staff onboarding, and clinical trials.
- Integrated calendars help you keep track of deadlines, appointments, and key milestones.
- Reduce manual work by automating routine tasks and procedures.
- Share information and collaborate on projects in real-time.
- Switch between Kanban, List, and Timeline views to best manage healthcare projects.
- Integrates with EHRs and other critical healthcare management software.
- Collaboration features like comments, shared project updates, and integrated messaging features.
- Mobile app lets you access and update tasks on-the-go.
- Free plan available.
ClickUp
ClickUp is an all-in-one project management tool that offers a range of features designed to streamline workflows and enhance productivity. It offers a robust suite of features that cater to the multifaceted needs of healthcare project management, from administrative tasks and patient appointments to resource and inventory management.
With ClickUp, healthcare teams can easily create, assign, and track tasks complete with detailed descriptions, checklists, and necessary attachments. The platform supports real-time updates and collaborative editing, equipped with multiple viewing options like List, Board, Calendar, and Gantt charts.
It comes with customizable templates that can be specifically adapted for various healthcare needs, including patient intake forms, medical equipment tracking, and compliance checklists. Automation of routine tasks—such as sending patient follow-up reminders or documenting compliance checks—is a breeze. And it can integrate with existing healthcare software like EHRs and billing systems, enhancing overall efficiency.
Key features
- Vast library of templates which can be customized to suit various healthcare processes.
- Gantt charts, List, Board, Calendar views. Advanced views like Workload and Mind Map.
- Integrates with a multitude of third-party applications such as Zoom, Slack, Calendly, and Gsuite.
- Access controls and data encryption.
- Create and integrate intake forms to capture essential patient information and feed it directly into your electronic health records.
- Organize and manage research documents and data.
- Automate repetitive tasks to save time.
- Real-time collaboration with updates, task comments, and shared documents.
Other top healthcare project management software
Microsoft Project
- Best for: Anything from small medical facilities to larger healthcare organizations that require detailed project scheduling and resource management.
- Key features: Advanced scheduling tools, interactive dashboards, resource allocation capabilities, integration with Microsoft Office Suite.
- Best suited to: Teams managing large-scale healthcare projects involving multiple teams and departments.
- Pricing: Varies by plan. Offers a tiered pricing model starting from basic to advanced features suitable for different organizational needs.
Workzone
- Best for: Healthcare facilities that need robust project management tools along with compliance tracking.
- Key features: Customizable workflows, personalized to-do lists, compliance tracking for healthcare standards, reporting capabilities, project templates tailored to healthcare processes.
- Best suited to: Operational management in healthcare settings, including administrative tasks and patient care projects.
- Pricing: From $24 per user/month, billed annually.
eClinicalWorks
- Best for: Hospitals, clinics, and other healthcare providers looking for an integrated EHR and healthcare project management solution.
- Key features: Electronic health records management, AI assistant, clinical trial management, patient engagement tools.
- Best Suited to: Managing patient care and clinical trials.
- Pricing: Starts at $499 per month per provider.
Monday.com
- Best for: Healthcare teams looking for a user-friendly and adaptable project management tool.
- Key features: Workflow automation, HIPAA-compliant features on enterprise plans, highly customizable boards for various healthcare processes.
- Best suited to: Streamlining workflows in patient management, procedure scheduling, and overall healthcare facility operations.
- Pricing: Basic plan starts free for up to two users. More advanced features are available on higher-tier plans which start at $9.95 per user/month (3-user minimum).
Epic Systems
- Best for: Large hospitals and health systems requiring extensive and customizable EHR capabilities.
- Key features: Comprehensive electronic health records system, real-time patient data access across different care settings, customizable modules for various medical specialties, telehealth functionality and patient portal integration.
- Best suited for: Comprehensive management of patient care, clinical data, and operational workflows in healthcare settings.
- Pricing: Epic offers custom pricing that depends on the size and scope of the deployment, including licences, maintenance, and training costs.
Healthcare project management software FAQs
What’s healthcare project management software?
Healthcare project management software helps healthcare groups plan, carry out, and keep an eye on projects. It deals with complex tasks, follows strict rules, and keeps patient info safe. It has tools for managing tasks, staying HIPAA compliant, making reports, and working together in real-time.
How does hospital management software make patient care better?
Hospital management software makes things like signing up patients, setting up appointments, and billing medical services smoother. This cuts down on waiting and mistakes, which makes patient care better and more efficient.
Can you get free healthcare project management tools?
Yes, free tools like Asana and Trello offer basic features good for small health places. But if you need more features and to follow rules closely, it’s usually better to pay. Baserow has a free plan with lots of room and options, great for those who want to change things a lot without spending money.
Which healthcare project management software is the best?
The best one depends on what your group needs. Epic handles lots of health records well, Smartsheet is good for different kinds of healthcare projects, and Baserow lets you make custom solutions. Each one has its own plus points.
Is there open source, self-hosted software for managing healthcare?
Yes, you can find open-source, self-hosted options like Baserow. They let you change things to fit your needs while keeping patient info private and following rules like HIPAA.
What’s the top medical project management software for big hospitals?
Big hospitals do well with software like Epic and eClinicalWorks because they have many features for handling a lot of patient data and complex tasks. Baserow is also good because it can grow with the hospital’s needs and help manage data better.
How do you make sure a healthcare project management tool follows HIPAA?
To be HIPAA compliant, pick a tool that has strong security like data encryption, safe user sign-ins, control over who sees what, and ways to track changes. With Baserow, you can host it yourself, which gives you even more control over your data and security.
What are the benefits of no-code software for managing healthcare?
No-code platforms like Baserow let healthcare workers create their own apps without needing to know a lot about coding. This saves time and money and lets them quickly change things as needed in healthcare.
What’s the best healthcare project management software?
Choosing the right healthcare project management software depends on what you need. If you want to handle complex patient data, meet rules, and change workflows without coding, Baserow is a good pick. It lets teams without tech skills quickly set up custom healthcare databases and apps. This is great for places that need to keep lots of sensitive data safe and use it well.
For better electronic health records management, eClinicalWorks has special features for complicated healthcare tasks. But if you just need easy task management and ways to work together, Trello’s simple and friendly design might be enough for basic healthcare projects.
When picking between Baserow, eClinicalWorks, Trello, or others, think about what your group really needs. Look at how well it can grow with you, how it works with systems you already have, and if the software provider keeps giving support and updates. This makes sure your tool stays helpful for a long time.
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