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The best Smartsheet alternative for scaling your operations

Keep the spreadsheet-style experience your teams know —
without per-user pricing spikes, add-on lockups, or performance slowdowns.
Prefer to self host? Cloudron, Docker, AWS, or Helm
Chosen by organizations that value privacy, control, and compliance
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  • Capgemini
  • Charité
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Forms built for scale

Create data collection forms that write directly into your database —
with survey mode, conditional logic, and workflows built in.
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From simple alerts to full
workflow automation

As workflows grow, rule-based alerts are not enough.
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Event-based and conditional workflows
Multi-step logic across linked tables
Triggers based on data changes
or time conditions
Deep API and automation platform integrations
Linear triggers
Basic reminders and approvals
Fixed rule-based logic
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Visualize your data with dashboards

Create charts to track progress and communicate to your management.
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Tell Baserow what you need —
 it builds it for you

Meet Kuma, your AI assistant. Describe which data you need
to manage and let Kuma build it for you.
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Built on a real database —
not just a spreadsheet

Keep the spreadsheet experience your team knows — with the power of a real database underneath.
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Database-first platform with spreadsheet-style interface
Database builder with linked records across tables
Transparent all-in-one pricing — no costly add-ons
Built-in application builder for internal tools and portals
Workflow builder with event-based and conditional logic
Kuma AI assistant, AI fields, and AI workflow agents
Cloud or self-hosted
Spreadsheet-based work management platform
Primarily sheet-based project tracking
Per-member pricing with additional add-ons and tiers
App-building capabilities available via add-ons
Rule-based automations and alerts
AI assistance mainly within sheets
Cloud-only

Predictable pricing that doesn’t punish collaboration

Pricing often becomes the trigger for reassessment.

Smartsheet pricing scales primarily per member. As collaboration grows, costs rise accordingly. Advanced features may require higher tiers or add-ons.

Baserow follows a different model:

  • ✅ Free plan for real workflow prototyping
  • ✅ Core capabilities available from day one
  • ✅ Free read/comment users on higher tiers
  • ✅ Paid plans scale primarily with usage and advanced capabilities
  • ✅ Optional self-hosting to remove SaaS limits
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Instead of scaling cost with every additional editor,
teams scale systems with more control.

Frequently asked questions

What is the best Smartsheet alternative?

Is there a cheaper alternative to Smartsheet?

Can Baserow replace Smartsheet for project management?

Does Baserow support Gantt charts and multiple project views?

How does Baserow pricing compare as teams grow?

Can Baserow be self-hosted instead of using a cloud-only platform?