From marketing, to product, to finance, and IT teams, Baserow is changing how businesses work with data. You might be familiar with the basics, but there’s a world of innovative use cases you might not have considered.
In this article, we’ll dive into ways to use Baserow views, grouping, filtering, sorting, coloring, formulas, and even AI to streamline your workflow. These features have made Baserow a favorite for project management, CRM (Customer Relationship Management), and other types of data organization.
We’ll explore ten innovative use cases that benefit technical users and business owners. Regardless of your background, you’ll find ways to leverage Baserow and define how you manage your data.
1. Bug tracking and issue management
Baserow lets you create a custom issue management system that perfectly fits your needs.
You can build dedicated tables for bugs, features, or tasks. Add fields to track everything from severity (single-select field) and priority to who’s assigned (linked record to user table) and when it’s due.
Baserow also offers a Kanban View, which gives you a clear visual of your workflow stages. This makes it easy to see how bugs are progressing or track feature development at a glance.
Baserow lets you automate tasks, like sending notifications when a bug is assigned or using webhook to track status changes. Use formulas to automatically calculate bug severity based on pre-defined criteria, simplifying reporting and prioritization.
2. Research data collection and analysis
Baserow also lets you uncover insights from your data. Create tables with specific fields for academic, market, or scientific research data. This could be respondent IDs, questions, responses, dates, and notes for surveys.
For scientific studies, structure your data with fields for variables, observations, and timestamps. You can include dedicated fields for sources, dates, key takeaways, and important quotes from your research.
Use Form View to collect responses from participants and the Grid View to easily see all your information at once. There are formulas to calculate averages, percentages, and other helpful statistics, summarizing your research findings in a snap.
Filter and group your data based on specific research questions. If you want to know how a particular group responded, simply filter by that group.
If you are working with a research team, share your view and see updates in real-time. This ensures everyone stays on the same page throughout the research process.
Use the Customer Research template
3. Event planning
Imagine managing any event, from conferences to webinars, with all the details in one place.
Baserow goes beyond just scheduling. Dedicate tables to manage guest lists, track RSVPs, budget, vendor communication, and even a detailed event schedule—all within the same database. The event details include event name, date, time, location, attendee information, organizer, and registration status.
The Calendar View lets you visualize your event schedule, while the Form View helps you collect attendee information. In the Grid View, you can group attendees by category, like VIPs, speakers, and general attendees. Group tasks and activities by event to manage preparations.
To take it a step further, create custom event badges with attendee photos and QR codes using Baserow’s formulas and integrations. This simplifies check-in and adds a personalized touch to your event.
Baserow handles event management, so you can focus on creating a memorable experience for your attendees.
Use the Conference Event template
4. Portfolio and project showcase
Baserow lets you build a visually stunning portfolio view to showcase your best work. Use filters and sorting to keep your projects organized, so visitors can easily find what they’re interested in. Add rich descriptions, images, and even videos to bring your projects to life.
Many businesses rely on venture capital to fuel their growth. Baserow makes it easy to track your investments, including equity, returns, and other important details. This clear picture of your portfolio helps you identify patterns and trends, informing future investment decisions.
Use the Venture Capital Investments template
5. Fitness and wellness tracking
Staying on top of your fitness and wellness goals can be a challenge. Baserow can help you plan your workouts, track your diet, and analyze your progress, all in one database.
You can create a table to record your exercise routines, including the name of the exercise, date completed, duration, calories burned, and any notes you want to include. The Calendar View lets you see your workouts scheduled for the week and easily track your progress over time.
Baserow also allows you to use forms to quickly log your daily nutrition or wellness data. With formulas, you can analyze this information to stay on track and reach your goals. You can even integrate with third-party tools via API to get a holistic view of your health.
6. Budget tracking and financial management
We all want to be in control of our finances. Baserow empowers you to make informed financial decisions by giving you a clear picture of your financial health.
Let’s create a user-friendly system to take charge of your money. We’ll build a table to record your income and expenses, categorize your transactions, and even use formulas to create custom budgets and reports. Add fields for things like expense name, category, amount, date, and your designated budget.
With Baserow’s Grid View and formulas, you can calculate totals, identify variances between your spending and budget, and uncover spending trends. Analyze spending habits by category.
If you need to see where your money goes each month, sort by date and filter transactions to a specific time frame for even deeper insights.
Use the Business Expenses template
7. HR management and employee onboarding
Juggling employee information, onboarding tasks, and performance reviews can be a time-consuming headache for any HR team.
Imagine a central hub for all your employee data. Use the Form View to easily collect details like names, positions, departments, start dates, and even current employment status. Then, organize this information with the Grid View and grouping features.
Create a dedicated onboarding form within Baserow to track new hires, complete with checklists and important documents. Group employees by department to see who needs specific training, or filter by status to identify employees due for performance reviews. Baserow makes managing your workforce a breeze.
8. Inventory management
Create a single database to manage everything from your product inventory to supplier details and reorder schedules.
We can create a dedicated base to track everything you need. Let’s set up a table with fields for product name, a unique identifier (SKU), current quantity, supplier information, and a reorder level. This reorder level will be a formula we create to define the minimum stock level before you need to restock.
The Grid View and grouping come in handy here. You can easily organize your products by category or supplier, giving you a clear overview of your stock. We can even use formulas to calculate the total value of your inventory and automatically identify items that are running low based on their reorder level.
Baserow’s API lets you integrate your inventory system with external services, like an email tool, to automate notifications when it’s time to reorder.
Use the Inventory Management template
9. Content calendar and editorial management
Baserow transforms into a content calendar to manage editorial schedules for blogs, social media, and newsletters.
Create a table for your content items with fields for title, author, publication date, status, and category. Filter your content by deadlines or importance, and leverage formulas to calculate word counts or even engagement metrics.
Visualize your content pipeline using the Calendar View. The Calendar View then becomes your command center, where you can visualize your editorial pipeline, filter upcoming posts, sort by publication date to see the next scheduled posts, and ensure timely publication and a steady stream of fresh content.
The Gallery View lets you build an image asset library. Upload high-resolution images, categorize them with tags, and filter by project or theme for easy access during design work.
Use the Content Manager template
10. Knowledge base
Baserow lets you build a central hub for all your team’s knowledge and takeaways. Organize articles, code snippets, and even multimedia entries with ease.
Build a searchable library, filled with FAQs, and troubleshooting guides, and categorize by topic. Link them directly to relevant tickets for both your customers and support agents. This empowers everyone to find answers quickly, saving time and frustration.
Conclusion
We built Baserow to revolutionize how you handle information. Our suite of features empowers anyone, regardless of technical background, to manage data and automate tasks with ease. Baserow’s flexibility lets you create customized solutions for any need. Imagine organizing projects, managing customer relationships, or even building unique applications—all within a single platform.
Ready to explore more? Baserow community offers a wealth of resources and inspiration.
