DocsManage workspaces at instance-level
The Workspaces page in the Admin Panel allows Instance Admins to oversee all workspaces created across the entire self-hosted instance, regardless of privacy settings.
This feature is available to Instance Admins (Staff) on self-hosted plans.
Overview
The Workspaces page provides a high-level governance view, allowing administrators to audit usage and remove abandoned or non-compliant workspaces.
To access this page, open the Admin Panel and navigate to People -> Workspaces in the sidebar.
From this dashboard, Instance Admins can view the following metadata for every workspace:
- Name: The display name of the workspace.
- Applications: The number of databases or apps contained within.
- Members: The count of members with access to the workspace.
- Created: The date the workspace was originally established.
- Free users
- Seats taken, Row count, Storage Used: Calculated nightly when the track workspace usage setting is enabled
Searching and sorting
Administrators often use this page to clean up their instance. You can use the search bar to find workspaces by name, or use the column headers to sort the data for specific auditing tasks.
| Sort By | Direction | Admin Use Case |
|---|---|---|
| Workspace Name | A-Z / Z-A | Locate a specific team or project quickly. |
| Applications | Low to High | Identify empty workspaces (0 apps) that can be deleted to save space. |
| Applications | High to Low | Identify the heaviest power-users on your instance. |
| Date Created | Old to New | Find legacy or abandoned projects that may no longer be needed. |
You can also sort by Row count and Storage Used.
Deleting a workspace
Instance Admins have the authority to permanently delete any workspace on the server, even if they are not a member of that workspace.
- Locate the workspace in the list.
- Click the three-dot icon (⋮) on the right side of the row.
- Select Permanently delete.
- Confirm the action in the pop-up window.
⚠️ Warning: Deleting a workspace is permanent and immediate. This action will delete all databases, tables, applications, and uploaded files contained within that workspace. This data cannot be recovered unless you have a server-level backup.
Frequently Asked Questions (FAQ)
Can I enter a workspace from this page?
No. This page is for high-level governance (viewing metadata and deleting). To view or edit the data inside a workspace, you must be added as a member of that workspace. If you are an Instance Admin, you can navigate to the main dashboard and ask the workspace owner to invite you, or create a new workspace yourself.
Can I add members to a workspace from the Admin Panel?
No. Managing specific members is done at the Workspace level, not the Admin Panel level. You must go to the specific workspace’s Settings -> Members page to invite or remove users. The Admin Panel only shows the count of users.
Does deleting a workspace delete the users inside it?
No. Deleting a workspace only removes the container and the data (databases/apps). The user accounts that were members of that workspace remain active on the instance and can continue working in other workspaces.