Add workspace collaborators

You can easily collaborate with others by adding them as workspace collaborators. This section will guide you through the steps of adding a workspace collaborator, allowing them to access and contribute to your workspace.

If you want your team to have the access it needs to successfully complete its tasks, give your team members permission. You can invite users to your workspace and assign permissions to give them relevant access.

This action is restricted to workspace admins only. To manage a workspace, ask a workspace admin to upgrade you to an Admin role.

Overview

Adding collaborators to a workspace supports assigning tasks to others and encourages more advanced teamwork. All workspace collaborators will be visible from the invite page.

Inviting users to your workspace is useful to sync with multiple collaborators using the row commenting feature.

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When a subscription is purchased, all users in the workspace will have access to the Baserow.io premium features. On Baserow.io you buy premium for all of the users in your workspace at once. If you want to add new users to a workspace, this will increase the cost of your subscription as all users in the workspace must be premium. Likewise, the price will be reduced once the user is not a part of the workspace anymore. All users in the workspace will then have access to the Baserow.io premium features like row comments.

To share your data with others and let them edit it, learn more about managing collaborators in this section.

Add a user to a workspace

Anyone with workspace admin permission can invite a new collaborator. Adding a workspace collaborator by email allows you to extend collaboration and share your workspace with others. Invite and manage collaborators to enable them to contribute and collaborate effectively within your workspace.

Add a user to a Workspace by email

Access workspace settings

  1. Log in to your Baserow.io account or visit your Baserow server and log in as an instance-wide admin.
  2. Navigate to the dashboard and select the desired workspace you want to manage from the dashboard or from the sidebar.

Invite a collaborator via email

  1. In the workspace view, locate the navigation menu on the left-hand side to access the workspace settings.
  2. In the workspace settings, locate the Members section.
  3. Click on the Invite Member button in the top right corner of the Members page.

It is not possible to send an invitation when the user is already a member of the workspace.

Provide collaborator details

  1. A dialog box will appear, prompting you to enter the collaborator’s email address.
  2. Enter the email address of the person you wish to invite as a collaborator.
  3. Optionally, you may add a custom message to provide additional context or instructions.

Select collaborator permissions

  1. Determine the level of access and permissions you want to grant the collaborator.
  2. Baserow offers different permission levels each with varying degrees of access and control.

    Baserow Advanced and Enterprise plans come with advanced user management to boost data protection and privacy requirements.

  3. Choose the default permission level for the collaborator role at workspace level. Click the default role drop-down to scroll through the list of permissions.

Send the invitation

  1. Once you have provided the collaborator’s email address and selected their permissions, click on the Send Invite button.

  2. Baserow will send an email invitation to the provided email address that a user has invited you to collaborate in a workspace. If the collaborator does not have an existing Baserow account, they will be prompted to create one.

  3. The pending user will receive an email invitation with a link to join the workspace.

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Create an account from invite email

Shortly after being invited to create your Baserow account, you should receive an email that a user has invited you to collaborate in a workspace.

Here’s how the invite appears in the email inbox:

Create an account from an invite

To accept the invitation, click the Accept invitation button and follow the instructions to create a Baserow account or log in if you already have one. If you don’t have an existing account, you will be prompted to create one.

Baserow will autofill the email address invited. If you prefer to have a different email address, make a request to the workspace admin to add an alternative email address.

Go to your email inbox and look for the email from Baserow. Open the email and click on the link provided. This will confirm your email address and activate your account.

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If you do not see an invitation message in your inbox, then check your email’s spam folder.

Accept invite from dashboard

If you have an existing Baserow account prior to being invited as a collaborator in a new workspace, Baserow will send a verification email to the email address provided during the invite process.

You will also receive a notification on your dashboard to Reject or Accept the invitation to join the workspace.

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Upon acceptance, the collaborator will gain access to the workspace with the default role assigned.

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