Working with Collaborators

In this guide, we’ll use Baserow to even out the workload between collaborators, create a culture of accountability, and streamline your team’s communication process.

Here at Baserow, we’re obsessed with teamwork (and they’re a big reason why you love us).

Curate the right level of access to your group by assigning roles to your team members. With Baserow’s collaboration features, you can facilitate task delegation and communication within your team by inviting others to collaborate with you.

Inviting Collaborators to Group

Inviting users to your group is a good idea. Here, we’ll cover the basics of inviting group collaborators. This is useful to sync with multiple members using the row commenting feature.

Add a Group collaborator by email

Adding collaborators to a group supports assigning tasks to others and encourages more advanced teamwork. All group collaborators will be visible from the invite page.

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Anyone with Admin permissions can invite a new collaborator.

  1. Click ‘Invite Others’ in the sidebar
  2. Add the email of the collaborator.
  3. Set the user permission to customize what access the user has
  4. Add an optional message to appear when users join.
  5. Click ‘Send Invite’.

It is not possible to send an invitation when the user is already a member of the group.

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Here’s how the invite appears in the pending user’s email inbox:

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If you have an existing account and you are invited as a collaborator in a new group, you will receive an email and a notification on your dashboard to Reject or Accept the invitation.

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Pending invites

The pending invites tab displays a list of people who have been invited to use Baserow but have not yet created an account.

Admins can use the search box to find users by email, view the message attached to the invite, view or change the default role, and cancel all pending invitations.

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Seach and sort the list of members


Admins can do a user search by name or email to narrow their search to a single person or to include more users. An admin could, for instance, look for all users whose email addresses include a specific domain name. As you search, the number of search results will show up in the search bar.

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By clicking on any of the column names in the Members page’s header, you can sort the results of the member’s query.

  • Name - Alphabetically (▴) or reverse alphabetically (▾) sort users’ names.
  • Email - Alphabetically (▴) or reverse alphabetically (▾) sort users’ email addresses.

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Set the permission level for collaborators

Permissions can be assigned to users by group admins. When you invite others to a group, you’ll be prompted to make a choice during the initial setup.

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In Baserow free plan, users can be assigned the following permissions within a group.

  • Admins are in charge of the Group’s management.
  • Members are people within your team who use Baserow.

Baserow Advanced and Enterprise plans come with advanced user management to boost data protection and privacy requirements.

What are the differences between these two options?

Members Admins
Fully configure applications
Edit applications
Manage collaborators 𐄂
Rename group 𐄂
Delete group 𐄂
View trash in group 𐄂
Working with a large team?

It’s important to consider having at least two group admins when managing a larger team of members within a group. This prevents the group from becoming caught in a situation where group members are unable to carry out group administrative obligations if an admin is absent.

If you’re looking for something else, please feel free to make recommendations or ask us questions in our online community —we’re ready to assist you!