Create Custom Views of your Data

This section provides a guide to view your work as a Grid, Gallery, Form, Kanban, and more — toggle views instantly to bring clarity and perspective to your projects. You may find our help section on sharing views useful.

Overview of Baserow views

Everyone, including Admins and Members, can modify Views.

If you’re a multi-tasking, super-efficient kind of person, you know you’re at your best when you can accomplish many things at once. That’s why we have multiple Baserow views to help. You can look at your data in multiple ways.

Note that each view is based on a model of the data and that the view you are currently looking at reflects your data in a specific model. Thus, If you make a change while you are in a view, that edit will affect the data in all views, unless you have used a filter to exempt some views from seeing that change.

Views can display only specific fields in a table, or configure other aspects of the table to manage the data in the view. Each view determines how records in a table will be displayed and manipulated.

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The view dropdown is divided into two core sections. The first half highlights the list of existing views you have in the selected table, while the second half lists the four core view types that can be created on Baserow: Grid, Gallery, Form and Kanban.

Within the View dropdown, you can search for existing views, switch between views and create a new view from the available options.

Add a new view

When you first create a table, your default view will be the Grid view. After this, you can create additional views at the top left of the table, with the + button.

To create a new view,

  1. From the top of the table, select the view switcher at the top of the table to reveal the view dropdown. If this is a new table, the current view will be the ≡ Grid view.
  2. The options will appear in the View menu on the top of your screen. Go down to the second half of the view dropdown
  3. Select a view type from the options presented for the type of view you’d like to create.
  4. After you’ve chosen a view type, clicking on it will open a menu where you will give this view type a name. We recommend giving each view a unique name if you have more than one view in the table.
  5. Click ‘Add view’.

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Once you’ve added your new view, you can customize, show/hide fields, filter rows out of it, adjust the width of each column or sort the rows and columns.

Note that the Kanban view is restricted to the premium version only. Users on the free plan cannot create a kanban view.

Switching between views

The current view tab in the table’s upper left corner helps in navigating all of the table’s views. You can switch between different view types in a table by clicking the view switcher in the upper left corner. Then click on the view to switch to the target view.

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Search existing views

If you created a lot of views in your table, it might be helpful to locate a view by name. Existing views can be found by searching for them using the views search bar.

  1. Click the View switcher dropdown
  2. Enter a search string in the ‘Search views’ field to locate a view
  3. You can enter a search term to see a list of all views that match.
  4. Select the view to navigate to

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If you’re looking for something else, please feel free to make recommendations or ask us questions in our online community —we’re ready to assist you!