Manage workspace members

Workspace admins control who has access to their workspaces and can modify member permissions as team needs change.

This guide covers how to view workspace members, change permissions, search and sort users, and maintain proper access control for your workspace.

Who can manage workspace members

Only workspace admins can manage workspace members. This includes viewing the full member list, changing roles, removing members, and managing pending invitations.

If you’re not a workspace admin and need to manage members, ask an existing admin to upgrade your role.

Admin role cautions: Maintain at least two workspace admins to prevent access issues if one admin becomes unavailable. Admins have billing access and full workspace control.

Learn more: Permissions overview

View workspace members

Workspace members with the right permission can see everyone who has access to your workspace, including their roles and contact information. Other workspace members without permission cannot view the member list, change roles, or remove members.

From workspace settings:

  1. Open the workspace you want to manage
  2. Click workspace settings dropdown in the home page
  3. Select Members in the settings menu

From sidebar:

  1. Locate the workspace in the sidebar
  2. Click the Members tab
  3. The members page opens directly

The members page shows the display name of each workspace member, contact email address, and current permission level.

Change member permissions

Workspace admins can update member roles anytime to adjust access levels as responsibilities change. Free plans have simplified roles, while paid plans offer granular roles for advanced permission management.

Update a member’s role

  1. Open the Members page in workspace settings
  2. Find the member whose role you want to change
  3. Click the role dropdown next to their name
  4. Select the new role
  5. The role updates immediately

Permission changes take effect immediately. The workspace member’s access updates across all databases and tables in the workspace according to their new role.

Changing member permissions

While increasing permissions may give workspace members more access to align with their responsibilities, note that upgrading roles may increase subscription costs.

Search and filter workspace members

Find specific members quickly in large workspaces using search and sort functions. This is useful to find a specific workspace member to change their role, locate all members from a specific domain (e.g., “@company.com”), verify if someone has workspace access, or identify members for removal during offboarding.

Search by name or email

  1. Locate the search box at the top of the Members page
  2. Type a name or email address (partial matches work)
  3. Results filter automatically as you type

Searching workspace members

Sort the member list

Click column headers to sort members by different criteria. Sort indicators (▴ ▾) show the current sort column and direction. Click again to reverse the sort order.

  • Name column: Alphabetically (A-Z ▴) or reverse (Z-A ▾)
  • Email column: Alphabetically (A-Z ▴) or reverse (Z-A ▾)
  • Role column: Grouped by permission level

Sorting workspace members

Manage pending invitations

Pending invitations have dedicated management controls to view and manage workspace invitations that haven’t been accepted yet.

On the Invites page, you can view all outstanding invitations, see invitation details, resend invitations that may have been lost, cancel invitations sent by mistake, or change roles before acceptance.

Learn more: View pending invites

Remove workspace members

Workspace admins can remove members who no longer need access. The member loses workspace access immediately. Their historical contributions (comments, data changes) remain in the workspace for record-keeping.

Learn more: Remove a user from workspace

Workspace-level audit logs

The audit log keeps track of every action performed in your Baserow workspace. The workspace-level audit log provides visibility to workspace admins about every action taken in a particular workspace.

Learn more: Audit logs

Workspace audit log interface

Frequently asked questions

Can regular workspace members see the full member list?

No. Workspace members cannot access the member list. Only workspace admins can access, change roles and remove members.

What happens to a member’s data when I remove them?

Their historical contributions remain in the workspace. Comments, data changes, and created databases/tables stay intact for continuity. Their name appears in activity logs and change history. Only their future access is revoked.

Can I bulk update multiple member roles at once?

Not directly. Update member roles individually through the members page. For large teams on paid plans, consider using teams for group-based permission management.

How do I know if someone accepted their workspace invitation?

Check the Members page. Active members appear in the main Members list with their roles. Pending invitations show separately in an Invites section.

What’s the difference between changing workspace roles and database roles?

Workspace roles (this page) set default permissions across all databases in the workspace. Database-level roles override workspace roles for specific databases, enabling granular access control.

Do role changes affect members in other workspaces?

No. Workspace permissions are independent. A user who’s an admin in Workspace A might be a viewer in Workspace B. Role changes only affect the current workspace.

Member management

Advanced permissions

Monitoring

Collaboration

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