Personal views

Personal views are private views visible only to you. Create custom filters, sorts, and configurations for your individual workflow without disrupting shared team views.

This guide covers how personal views in Baserow let you create private, customized views of table data without affecting other workspace members’ views.

To learn more about views in general, check out the views overview.

What are personal views?

Personal views are private view configurations visible only to their creator. While collaborative views are shared with all workspace members, personal views let you customize how you see and work with data independently.

Personal views are ideal when you need specific filters, custom sorts, or unique field arrangements that don’t apply to the broader team. Your personal view configurations never affect other users’ views or the underlying table data.

Personal views are available on paid plans. Free plan users can only create collaborative views.

Personal views in Baserow

Personal vs collaborative views

When creating a new view, you choose between two permission types:

  1. Collaborative views - Visible and configurable by all workspace members
  2. Personal views - Only visible to the user creating them

Understanding the differences helps you choose the right view type:

Feature Personal views Collaborative views
Visibility Only you All workspace members
Who can edit Only you Members with edit permissions
Premium feature Yes No
Use cases Individual workflows, experiments Team dashboards, shared processes
Configuration changes Affect only you Affect everyone
Best for Custom filters, personal organization Standardized views, team alignment
Minimum per table Optional At least one required

You can convert views between types anytime by clicking the three-dot menu (⋮) next to the view name and selecting the conversion option.

How to create a personal view

  1. Click the view dropdown at the top of the table
  2. Select a view type from the bottom section
  3. Choose Personal as the view permission type
  4. Enter a name for your view
  5. Click Create view

Your new personal view appears in your view list but remains hidden from other workspace members.

Convert a collaborative view to personal

Transform any collaborative view into a personal view:

  1. Click the view dropdown at the top of the table
  2. Find the collaborative view you want to convert
  3. Click the three-dot menu (⋮) next to the view name
  4. Select Change to personal view
  5. Confirm the change

The view immediately becomes private to you and disappears from other users’ view lists.

Convert a personal view to collaborative

Share your personal view configuration with the team:

  1. Click the view dropdown at the top of the table
  2. Find the personal view you want to share
  3. Click the three-dot menu (⋮) next to the view name
  4. Select Change to collaborative view
  5. Confirm the change

The view becomes visible to all workspace members who can then see and modify it according to their permissions.

Managing personal views

Viewing your personal views

When you open the view dropdown, you see both collaborative views and your own personal views. Personal views are indicated by a personal icon and only appear in your view list.

Personal views in the view dropdown

Other workspace members cannot see, access, or modify your personal views; they remain completely private to you.

Configuring personal views

As the owner of a personal view, you have full control over:

Changes to personal view configurations only affect your view. Other users’ views remain unchanged.

Limitations and requirements

Minimum collaborative view requirement

Every table must have at least one collaborative view. You cannot convert the last collaborative view to a personal view. This ensures all workspace members can access table data.

If you try to convert the only collaborative view, Baserow displays an error. Create a new collaborative view first, then convert the original.

Premium feature restriction

Personal views require a paid. Free plan users see the personal view option but cannot create personal views.

To create personal views:

  1. Upgrade your workspace to a paid plan
  2. Existing collaborative views remain accessible
  3. All workspace members on paid plans can create personal views

Duplication behavior

When you duplicate a table containing personal views:

  • Personal views are retained in the duplicate
  • Original view ownership is preserved
  • Even if the original creator leaves the workspace, their personal views remain in duplicated tables
  • Other users cannot see these orphaned personal views

When to use personal views

Individual task management

Filter project tables to show only tasks assigned to you, with your preferred priority sorting. Other team members maintain their own personal views with different filters.

Experimental configurations

Test new view layouts, filters, or groupings without disrupting team workflows. Once you’ve perfected the configuration, convert it to a collaborative view or share your approach with the team.

Personal productivity systems

Create views that match your work style: daily task lists, weekly planning boards, or custom reporting views that align with how you track your work.

Role-specific perspectives

Sales team members might create personal views showing their accounts, while support staff create views filtering for their assigned tickets; all from the same table.

Temporary analysis

Build quick views for one-time data analysis or reporting without cluttering the workspace with views others don’t need. Delete the personal view when done.

Private information handling

When working with sensitive data, personal views prevent accidental exposure of filtered information to team members who shouldn’t see certain records.

Frequently asked questions

Can workspace administrators see my personal views?

No. Personal views are completely private. Even workspace owners and administrators cannot access, view, or modify your personal views. The only exception is if the administrator duplicates a table; then they see the structure, but not your specific view configurations.

What happens to my personal views if I leave the workspace?

Your personal views are deleted when you leave the workspace. Other members cannot access or inherit them. If you want to preserve a view configuration, convert it to a collaborative view before leaving or document the filter/sort settings.

Can I share a personal view with specific team members?

Not directly. Personal views are either private (personal) or visible to all workspace members (collaborative). To share with specific people, convert the view to collaborative, let them duplicate it as their own personal view, then convert your original back to personal.

Do personal views count toward any limits?

No. There’s no limit to the number of personal views you can create per table. However, creating too many views can make navigation difficult. Consider organizing with clear naming conventions and deleting views you no longer use.

Can I export data from a personal view?

Yes. You can export data from personal views just like collaborative views. The export includes only records visible in your filtered view, making it useful for creating custom reports.

Will my personal view filters affect what others see?

No. Personal view filters only control what you see. Other users’ views are completely independent. If you filter to show only your assigned tasks, team members still see all tasks in their collaborative views.

Can I convert all collaborative views to personal views?

No. Every table must maintain at least one collaborative view. This ensures all workspace members can access the table data. You can convert all but one collaborative view to personal views.

Related content

View basics

View customization

Collaboration

Plans and features

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