Working with the ‘Created by’ field

The ‘Created by’ field automatically stamps a row with the user who created it, providing a permanent, unchangeable record of origin.

This guide covers what the ‘Created by’ field is and its key properties, how to add this automatic field to your table, and how it differs from ‘Last modified by’ and ‘Collaborator’ fields.

Learn more: Configure field types

Created by field in Baserow

What is the ‘Created by’ field?

The ‘Created by’ field automatically tracks and displays the name of the workspace collaborator who created each row within a table.

When a new row is created, Baserow populates this field with the active user’s name. A key feature is that this field is non-editable and permanent. The information remains unchanged even if the row is edited or modified by other users, ensuring data integrity.

This provides clear accountability, helping you trace information back to its source for historical reference or follow-up.

How to add the ‘Created by’ field

While the field’s data is captured automatically, you must add the column to your table to see it.

  1. In your table, click the plus sign + to add a new field.
  2. Search for and select Created by from the field type dropdown.
  3. Click Create.

Once added, the field will automatically populate for any new rows created.

Note: This field only tracks the original creator. To see who last edited a row, consider using the Last modified by field.

Frequently asked questions

What’s the difference between ‘Created by’ and ‘Last modified by’?

The ‘Created by’ field shows who created the row and never changes. The Last modified by field shows the user who last edited the row and updates with every change.

What’s the difference between ‘Created by’ and a ‘Collaborator’ field?

‘Created by’ is automatic and set by the system. A Collaborator field is manual; it’s a field where you actively assign one or more users to a row (like for a task).

Can I change the user in the ‘Created by’ field?

No. The ‘Created by’ field is non-editable to ensure it remains a reliable source of truth for who created the record.

Can I use this field in formulas?

Yes. The ‘Created by’ field can be referenced in formulas, allowing you to trigger actions or display different information based on the row’s creator.

Related content

Still need help? If you’re looking for something else, please feel free to make recommendations or ask us questions; we’re ready to assist you.