Notifications

Notifications keep you informed about workspace activity, mentions, form submissions, and system issues without constantly checking for updates.

This guide covers how to view, manage, and configure Baserow notifications, including in-app alerts, email notifications, and system deactivation warnings.

What are Baserow notifications?

Notifications alert you to important workspace activity and changes. Receive updates when team members mention you in comments, invite you to workspaces, submit forms, or when system integrations need attention. Notifications appear in-app and optionally via email based on your preferences.

Notification types:

  • Mentions and comments - When someone @mentions you or comments on rows you’re watching
  • Workspace invitations - When you’re invited to join a workspace
  • Collaborator assignments - When you’re added as a collaborator on specific rows
  • Form submissions - When someone submits a form you own (opt-in)
  • Deactivation alerts - When webhooks, data syncs, or integrations fail
  • Product updates - When new Baserow versions release (optional)

View in-app notifications

In-app notifications appear in the Baserow interface and persist until you read or clear them.

Access notifications panel

  1. Click Notifications in the sidebar
  2. A modal opens showing all notifications chronologically
  3. Unread notifications display with: Blue dot indicator, distinct background color, and badge count on the Notifications tab

Interact with notifications

Click any notification to jump directly to the relevant content (row, comment, workspace invitation).

Mark all as read - Removes unread indicators from all notifications at once.

Clear all - Permanently removes all notifications from the panel.

Unread notifications remain visible until you mark them read or clear them. The badge count on the Notifications tab shows your unread count.

Notifications panel in Baserow

Email notifications

Receive notifications via email sent to your Baserow account email address.

Configure email notifications

  1. Click your workspace icon in the top-right corner
  2. Select Settings
  3. Click the Email notifications tab
  4. Choose your preferred frequency:
    • Instantly - Email sent immediately for each notification
    • Daily - Single digest email once per day (midnight UTC)
    • Weekly - Single digest email once per week
    • Never - No email notifications (in-app only)

Email notification frequency

Instant notifications: Receive a separate email immediately each time something happens (mention, invitation, form submission).

Daily/Weekly digests: Batched notifications sent in a single email at scheduled times. Each digest includes up to 10 notifications. If you have more than 10, the email displays “Plus X more notifications” with the count of additional items.

Timing: Daily emails are sent at midnight UTC (Coordinated Universal Time). Self-hosted instances can adjust the timing and day for digests in instance settings.

What triggers email notifications

Emails are sent when:

  • Someone @mentions you in a comment
  • You’re invited to join a workspace
  • You’re added as a collaborator to a row
  • Someone submits a form you own (if enabled)
  • Webhooks, data syncs, or integrations fail (deactivation alerts)

Email notification settings

Notification types explained

Mentions and comments

Receive notifications when team members mention you in comments or when activity occurs on rows you’re tracking.

@Mention notifications: Any time someone types @yourname in a comment, you receive a notification.

Row tracking: Subscribe to row comments to receive notifications for all comments on that row, even without being mentioned. Useful for following important records or conversations.

Learn more: Row comments and mentions

Workspace invitations

When workspace admins invite you to join their workspace, you receive a notification with an accept/decline option. Click the notification to review the invitation and respond.

Collaborator assignments

When someone adds you as a collaborator to specific rows using the collaborator field, you receive a notification. Collaborator notifications help you track which records require your attention or action.

Form submission notifications

Get alerts when someone submits forms you own. This feature is opt-in per form.

Enable form notifications:

  1. Open the form in edit mode
  2. Scroll to the bottom of the form editor
  3. Toggle “Receive form notifications” on

Form submission notification settings

Useful for customer feedback forms, lead generation, event registrations, or any form requiring prompt response.

Learn more: Form view

Deactivation notifications

System notifications alert you when integrations or automations stop working, helping maintain smooth operations.

  • Webhook failures: Receive alerts after webhooks fail 4 consecutive times and become inactive. Helps identify integration issues early before they impact workflows.
  • Payload size limits: Get notified when webhooks can’t deliver complete data due to size restrictions. The system sends partial data (first 1,000 records) and notifies you of the limitation.
  • Data sync interruptions: Alerts when scheduled data synchronizations fail due to authentication issues, endpoint changes, or technical problems. Enables quick resolution of sync failures.

These deactivation notifications help prevent silent failures and data sync gaps.

Frequently asked questions

Why am I not receiving email notifications?

Check these common issues:

  1. Email frequency set to “Never” - Change to Instant, Daily, or Weekly in Settings > Email notifications
  2. Email in spam folder - Check spam/junk and mark Baserow emails as “not spam”
  3. Incorrect email address - Verify your account email in Settings > Account
  4. Self-hosted email not configured - Contact your instance administrator about SMTP settings

Can I turn off notifications for specific workspaces?

Not directly. Email notification preferences apply globally across all workspaces. To reduce notifications from specific workspaces, avoid subscribing to row comments and disable form notifications on forms you don’t need to monitor actively.

How do I stop getting notifications about a specific row?

Open the row, find the comment section, and click the bell icon or “Unsubscribe” option. This stops notifications for that row’s comments unless you’re directly mentioned.

What happens to notifications when I leave a workspace?

When you leave a workspace, you stop receiving new notifications about that workspace’s activity. Existing notifications for that workspace remain in your notification panel until you clear them.

Can workspace admins control my notification settings?

No. Notification preferences are personal account settings that only you control. Workspace admins cannot change your email frequency, subscribe you to rows, or enable form notifications on your behalf.

Do notifications work on mobile devices?

In-app notifications work on mobile browsers when you access Baserow. Email notifications work on any device with email access. Baserow doesn’t currently have native mobile push notifications through app stores.

How long are notifications retained?

In-app notifications persist indefinitely until you manually clear them. Email notifications follow standard email retention (your email provider’s policies). Very old notifications may be archived on self-hosted instances based on database maintenance policies.

Collaboration features

Workspace management

Forms and automation

  • Form view - Create data collection forms
  • Webhooks - Automate with external integrations

Account settings

Still need help? If you’re looking for something else, please feel free to make recommendations or ask us questions; we’re ready to assist you.