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Introduction to workspaces in Baserow

Workspaces are the top-level organizational containers in Baserow where teams collaborate on databases, applications, dashboards, and automations. Each workspace operates independently with its own members, permissions, and content that cannot be shared across workspaces.

What are workspaces?

Workspaces keep your teams, projects, and data organized in secure, collaborative environments.

A workspace is Baserow’s foundational organizational unit, a dedicated space where teams collaborate on related work. Everything you create in Baserow (databases, applications, dashboards, automations) lives inside a workspace. Each workspace has its own members with defined roles and permissions, ensuring secure access control and organized collaboration.

Baserow workspace interface

How workspaces organize your work

Each workspace can contain:

Databases: Structured data in tables with relationships
Applications: Custom web apps built with Application Builder
Dashboards: Visual analytics and monitoring interfaces
Automations: Workflows connecting data and external services

All of these components can reference and interact with each other within the same workspace, creating integrated systems that work together.

Manage workspace access

Every workspace member has an assigned role that determines their capabilities.

Learn more about role-based permissions →

Collaboration starts with inviting team members. Invited users receive an email with instructions to join. They can accept the invitation and immediately access the workspace based on their assigned permissions.

Detailed guide to inviting collaborators →

Advanced permission management

For organizations on Advanced and Enterprise plans, Baserow offers sophisticated permission controls:

Database-level permissions: Different access levels for different databases in the same workspace
Table-level permissions: Granular control over individual tables
Team management: Group users into teams with shared permissions
Custom role configurations: Tailored permission combinations

These features enable complex organizational structures while maintaining security and appropriate access control.

Complete permissions overview →

Work across multiple workspaces

Periodically review workspace members and their roles, especially when team members change roles, projects conclude, external collaborators complete their work, or security policies require access reviews.

Switch between workspaces

You can join unlimited workspaces and switch between them freely from the Baserow home page. Each workspace maintains its own member list and permissions, databases and tables, applications and published pages, dashboards, automations, and settings and configurations.

Use the workspace switcher in the sidebar to navigate between your workspaces instantly.

When to create a new workspace

Consider data relationships first. Before creating databases, think about how they might need to connect. Tables that need to link to each other must be in the same workspace, so plan accordingly.

Create a new workspace when starting work with a completely different team, beginning a project that shouldn’t share data with existing work, separating client work for security or confidentiality, organizing by department or business unit, or meeting compliance requirements for data isolation.

Workspace isolation and independence

Workspaces are completely isolated from each other. You cannot link tables across different workspaces, reference data from one workspace in another workspace’s formulas, share databases or applications between workspaces, or transfer content directly between workspaces (export/import required)

This isolation provides security and clear boundaries, but it also means workspace organization requires planning. Keep related databases, applications, and automations in the same workspace so they can work together.

Move content between workspaces

While workspaces are isolated, you can transfer content when needed:

Export from source workspace: Export databases, tables, or entire workspaces
Import to destination workspace: Import the exported data into the target workspace
Rebuild connections: Recreate any table relationships or application connections

Note that this process creates copies, not moves; original content remains unless you delete it.

Frequently asked questions

How many workspaces can I create?

There’s no limit on the number of workspaces you can create or join.

Is there a difference between workspaces on Cloud vs Self-hosted?

Both Baserow Cloud and Self-hosted deployments support workspaces with the same core functionality. The workspace concept works identically across deployment options, choose based on your infrastructure and compliance requirements, not workspace capabilities.

What’s the difference between a workspace and a database?

A workspace is the top-level container holding multiple databases, applications, dashboards, and automations. A database is one component within a workspace that contains related tables.

No. Workspaces are isolated environments. To share data between workspaces, you must export from one workspace and import to another, or use the API to sync data programmatically.

What happens to a workspace if the admin leaves?

Workspaces must have at least one admin. If you’re the only admin, promote another member to admin before leaving. If the last admin leaves without promoting a replacement, contact Baserow support to regain access.

Do workspace members count toward my subscription?

Yes, workspace members do count toward your subscription. Billable users are anyone with a paid role in the workspace (e.g., admin, editor, builder). Non‑billable users such as pure viewers or commenters do not increase the seat count.

Can I rename a workspace after creating it?

Yes, renaming doesn’t affect any content, permissions, or functionality. Use consistent naming conventions. Establish clear naming patterns for workspaces, especially if your organization will have many.

Can external clients access my workspace?

Yes. You can invite clients or external collaborators to workspaces with appropriate role assignments (often Viewer or Commenter roles). For more control, create a dedicated workspace for each client or use the Application Builder to create custom portals with limited access.

How do I organize workspaces for an agency with multiple clients?

Choose based on how much clients need to be isolated from each other and whether projects might span multiple clients. Common approaches for agencies:

One workspace per client: Complete isolation between client projects
Department workspaces: “Client Work”, “Internal Operations”, “Business Development”
Hybrid: Client workspaces plus an internal workspace for agency operations

Getting started with workspaces

Managing workspaces

Workspace administration

Still need help? If you’re looking for something else, please feel free to make recommendations or ask us questions; we’re ready to assist you.

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